Work From Home Enrollment

WORK FROM HOME PROGRAM

The goals of the program are to:

Acknowledge the changing, competitive workforce environment,
Provide the same level of support to our clients, patients, referral sources, and field staff,
Allow the company to function at the same level as an in-office model,
Comply with health care regulations requiring physically staffed office hours,
Do not place any excess burden on staff physically in the office,
Be uniform and evenly enforced throughout the company,
Be fair and equitable to all office staff.

To evaluate this program, see the Work From Home Open Enrollment Slides and the Work from Home Policy.

Eligibility is subject to continuous in-person office coverage. All office staff are required to enroll or not enroll in this program. Please complete the form below to notify us of your election. After you submit, the HR department will be notified, and you will receive a copy for your files.

EFFECTIVE DATE: 1/01/2025

Work From Home Agreement

Your Name

Enter Your Email Address

Do you wish to enroll in Work from Home?

Yes

Work From Home Agreement

This Working From Home (“WFH”) Agreement (“Agreement”) is a legal document identifying the responsibilities of both the employee and the employer.

1.	Eligibility.  Employees are eligible to work from home if they have elected the WFH benefit during the company’s open enrollment period and successfully completed the 90-day probationary period.
2.	Compensation and Benefits.  There is no difference in compensation when electing to WFH except for the Floating Holiday contribution.
3.	Policies.  A WFH employee is subject to all policies and procedures of HomeCentris Healthcare.  A violation of these policies may result in disciplinary action, up to and including termination of this Agreement or termination of employment. In addition, it may also result in terminating this remote working arrangement and instead requiring the associate to work in their traditional office setting. 
4.	Productivity/Quality.  WFH employees shall maintain all productivity and quality standards while working remotely.  Failure to maintain standards may result in disciplinary action, including up to termination, and/or the termination of the WFH benefit.  The expectation of each WFH employee is to respond to calls and emails as they come in and attend all scheduled meetings along with their other job duties.  Remote work arrangements will be based on meeting the job requirements without disruption to the flow of work and communication and will be determined by the leadership team.  Employees may be required to come into the office on their WFH day, at the discretion of their manager.  Managers are not required to reschedule a remote workday. 
5.	Holidays and Other Emergencies.  If a scheduled WFH day falls on a company holiday or any other emergency day with an office closure, there will be no make-up WFH days scheduled.
6.	Use of PTO.  If you are home for more than the company’s then current WFH limit, employees will use accrued Paid Time Off per the regular PTO policy or take an unpaid day if PTO is not available.
7.	Equipment.  WFH employee must use a company supplied, encrypted computer processor at all times.  WFH employees must purchase all ancillary equipment required for WFH such as a keyboard, mouse, camera, etc.  WFH employees are responsible for the HomeCentris equipment in their homes, and for protecting the equipment from misuse.  Use of the equipment by any non-employee is strictly prohibited and may result in disciplinary action and/or termination of employment or this Agreement.  The employee shall continue to follow all other IT Security Policies and Procedures.  WFH employees are responsible for the replacement of HomeCentris equipment lost or damaged by fire, water, theft, or other causes in the home workspace.
8.	Travel time and Mileage.  Travel time and mileage will not be reimbursed when required to come into the office during a schedule WFH day.
9.	System Downtime.  For home internet or equipment failures longer than 30 minutes, employees shall:
a.	For HomeCentris equipment failure, call CCIO #443-283-0666 Option:1
b.	Contact their direct supervisor/manager immediately.  
c.	Report to their normal office or alternate HomeCentris Health Care location if systems are not functioning properly at their home site.
d.	The associate may be required to clock out of Paylocity if there is no work that can be performed during the down time.
10.	Work Hours and Time Keeping.  Hourly employees will continue to clock in and clock out via the current time and attendance system and will adhere to the same work schedule as if working in the office.  All normal time and attendance policies will continue to apply to WFH situations.  Exact time worked, i.e. all start and stop times, must be entered and reflect the exact times worked.  If hours cannot be entered into Paylocity, hours must be emailed to the associate's direct supervisor/manager at the end of each shift worked.   
11.	Liability for Injuries.  WFH employees remain personally liable for injuries to third persons and/or members of employee’s family on employee’s premises.  Employee agrees to defend, indemnify and hold harmless employer, its affiliates, employees, contractors and agents, from and against any and all claims, demands or liability (including any related losses, costs, expenses, and attorney fees) resulting from, or arising in connection with, any injury to persons (including death) or damage to property caused, directly or indirectly, by the services provided herein by Employee or by Employee’s willful misconduct, negligent acts or omissions in the performance of the Employee’s duties and obligations under this Agreement, except where such claims, demands, or liability arise solely from the gross negligence or willful misconduct of the Employer.
12.	Termination of Agreement.  Either party may terminate participation in the WFH program, with or without cause, upon reasonable notice, in writing.  Employer will not be held responsible for costs, damages or losses resulting from cessation of participation in the WFH program.  This Agreement is not a contract of employment and may not be construed as such.

ACKNOWLEDGEMENT
I have read and understand the Working From Home Agreement, and agree to the duties, obligations, responsibilities and conditions for the home-based working environment described in this document.  I agree that, among other things, I am responsible for maintaining specific work hours under production and quality standards I am responsible for furnishing and maintaining my workspace in a safe manner, employing appropriate security measures, and protecting the confidentiality of the information I work with and to which I have access. 
I understand that HomeCentris Healthcare may terminate Agreement at any time with or without notice and may also at any time change any or all the conditions under which I telecommute.

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